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Front Desk Receptionist

United States - MI - Holland

Job Description

As the Receptionist
for the Holland Technical Campus, you will be the first point of contact for
all visitors and guests as well as provide administrative support for internal
employees. This role reports into Human Resources.
 
Responsibilities:

• Serving visitors at
  the front desk by greeting, welcoming, directing and announcing them
  appropriately
• Recognize and greet
  employees by name
• Direct all visitors
  by maintaining employee and department directories, and follow security
  practices and procedures
• Receive and
  distribute daily deliveries and couriers
• Schedule and
  coordinate meetings, appointments and travel arrangements for managers or
  supervisors when needed  
• Support onsite
  employee engagements events 
• Support new-hire
  orientation and act as lead backup when necessary
• Prepare and
  coordinate agendas for customer/supplier meetings
• Coordinate
  maintenance of office equipment and telecommunication systems
• Order and keep
  inventory of stock for both office and copy center supplies
• Follow all safety
  rules, report safety problems and all injuries, regardless of severity
• Ensure reception
  area is tidy and presentable with updated company literature
• Perform other
  clerical receptionist duties such as filing, photocopying, and faxing
• Act as Human
  Resources and Environmental Health and Safety communications liaison to the
  Holland Technical Campus
• Perform accurate
  and proficient data entry tasks as assigned
• Complete other
  duties as assigned by Supervisor

Your Qualifications

• Associate’s Degree
  or 2+ Years working experience in a fast-paced administrative capacity
• Excellent written
  and spoken communication skills;  strong attention to detail
• Good interpersonal
  skills and ability to interact with different levels and regions throughout the
  organization
• Self-motivated,
  ability to work independently and prioritize multiple requirements, and work
  effectively in a fast-paced, results oriented environment
• Ability to work
  with multiple cultures, and demonstrate understanding and sensitivity
• Proficient in use
  of a computer and common office software (i.e. Word, Excel, and PowerPoint).
• Knowledge of
  clerical and administrative procedures and systems such as travel booking,
  record keeping, expense reporting, etc.
• Ability to work a
  flexible schedule and overtime as needed